About LEGAL BOOK & SEAL
The world is going digital. DUH...
Legal Book & Seal (LB&S) is a software service designed for business owners, corporate secretariats and for the financial and legal professionals that handle corporate/LLC formalities and associated company records matters within companies, big and small, to provide a service to store important company records, securely and retrieve them easily.
As the corporate world goes "digital", it is more apparent every day that the amount of digital “paperwork” (emails, documents, spreadsheets, videos, texts, social media, etc.) is expanding almost exponentially within corporations.
Determining what documents are "important company records" and then tracking them, storing them, protecting them and being able to retrieve them easily, is becoming a major undertaking for many companies big and small.
When our law firm discovered that three separate clients we were working with at the same time, none of them could find the company records paperwork within their own company that we needed to proceed, we recognized there was a need for a web based service that would provide a place in the cloud to store company records securely and retrieve them easily.
Legal Book & Seal (LB&S) is that online secure Vault area for retaining your company records and providing them for easy document retrieval.
In addition, LB&S provides tracking of your Shareholder's or Member’s information, even doing the math for you automatically, so you don't have to guess what percentages are owned by your shareholders or members at any one point in time. The LB&S application also tracks stock options and warrants, as well as basic Directors contact information.
Our unique Company Meeting Minutes Area allows for easy “minute taking” at the meeting and easily add Minutes into your Company Records for immediate retrieval, printing, emailing or copying.
Our digital signature process allows your Directors, Members, Shareholders and others to SIGN MINUTES AT THE MEETING (no more delays), or have the Minutes (and other documents) signed remotely via digital signature and when signed, AUTOMATICALLY added to your Company Vault for a secure record of the meeting.
You can also make the LB&S information available to Company Executives 24 hours a-day 7 days a week as part of the Enterprise SaaS Credential.
TELL ME MORE
Legal Book & Seal is designed to protect your personal assets against business debts and fines that try to follow you home.
Business law is changing. There is an explosion of new lawsuits against businesses and LLC's by creditors (and others) trying to break through the barrier separating your the owner's assets from the Company's assets.
By examining the corporate veil that separates your assets and those of your business, LB&S finds the weak areas and provides a secure location to reinforce them; helping to protect you and your shareholders or Members from a court's attempts to pierce your company's corporate veil.
Legal Book & Seal was designed by business attorneys specifically for corporate secretaries, lawyers, business executives, Board of Directors and business owners responsible for maintaining and managing the corporate formalities for your company.
LB&S is more than just peace of mind against a court's veil piercing actions. It is a place to store sensitive business documents, information on shareholders, LLC Members, and directors, as well as stock ownership data and outstanding warrants and options.
Think of LB&S as an online ledger of company ownership information.
In addition to protecting you, LB&S maintains the data on corporate formalities:
- Keeping meeting Minutes safely stored and registered
- Listing of Board of Directors information
- Securely encrypted business ownership data
- Keeping accurate lists of shares owned by each shareholder (or Members of an LLC)
- A Digital Vault of confidential corporate documents for the company
- Verifying share certificates (by number & owner).
Legal Book and Seal protects your business with comprehensive legal documentation of all corporate formalities, defends your personal assets against seizure and strengthens the weak points in your corporate veil.
the corporate veil
What Is The Corporate Veil? How Does LB&S Protect It?
If you are sole owner of a corporation, or you have partners, or you organized your business into an LLC, the corporate veil is the legal separation between your personal assets and the assets of the business. A shareholder's or Member's limited liability emanates from the "legal fiction" that a corporation is a separate legal entity.
The veil changes how your business is taxed, and it protects you from liability for business debts and lawsuits involving your business, and so on. When your corporate veil is intact, your house, your car and your personal savings account are not exposed.
However, if the corporate veil is not reinforced, you can be stripped of its protection, allowing your personal assets to be seized by the IRS or debt collectors. In the eyes of the courts, forgetting to have real meetings, take Minutes in a shareholder meeting, or commingling funds without a signed loan, is sometimes enough reason to “pierce the veil” and lose your protections.
When the courts pierce the corporate veil, members, directors, shareholders, and owners can all become personally liable for the debts and fines of the business.
Unfortunately, such corporate veil piercing is becoming more common.
Did you know?
Over 72% of US businesses are not in compliance with corporate formalities, and 41% risk losing their corporate veil protections to court action.
Legal Book and Seal helps you discover potential corporate formality infractions and directs you to repair them.
If you require assistance beyond what the software offers, LB&S also provides exclusive access to exceptionally gifted business professionals who can assist you in completing the LB&S information, and protecting your personal property.
benefits of legal book & seal
Legal Book and Seal shows you where your business is noncompliant with corporate formalities and assists you in repairing the weak areas. By solidifying the corporate veil separating your personal assets from those of your business, your personal property is protected from asset seizure by the IRS, business debt collectors or even angry shareholders.
Make no mistake: business owners who fail to obey corporate formalities can lose their homes and their life savings as a consequence.
Once LB&S has solidified your corporate veil against any piercing action by the courts, we help you stay in compliance by making corporate record keeping easy and accessible through our user-friendly software.
Legal Book and Seal helps you manage corporate formalities, including:
- • Company/LLC Legal Information
- • Shareholder Information for Shareholders/Members
- • Share information on stock/unit ownership
- ◦ Authorized shares
- ◦ Issued shares
- ◦ Certificate numbers
- ◦ Issued/Returned/Lost share certificates
- ◦ Shares Owned by Shareholder/Member as Dilutable or Non-Dilutable
- • Board of Directors Information
- • Options Issued by Company Information
- • Warrants Issued by Company Information
- • Share/Unit % Outstanding for Company
- • Stock Table with Fully diluted view (with Stock/units, options & warrants against Authorized)
- • Minutes of Meeting for Board or Shareholders
- • Board resolutions authorizing a specific act of corporation, to include:
- ◦ Accepting a loan from shareholder;
- ◦ Authorizing the issuance of additional shares;
- ◦ Naming officers of the corporation;
- ◦ Approving a strategic decision, such as sale or purchase of significant asset(s)
- Retaining a lawyer and/or accountant
- ◦ Electing Officers and Managing Members
- • Notes section for keeping information relevant to Company Actions
- • Secured, Encrypted Digital Vault for holding relevant Company documents i.e.
- ◦ Articles of Incorporation (or Organization for LLC’s)
- ◦ Certificate of incorporation
- ◦ Incorporator’s actions
- ◦ Shareholder Agreements
- ◦ Operating Agreement for LLC
- ◦ Executive Employment Earn-outs
- ◦ Annual State Securities Filings & Renewals
- ◦ Tax Information for Quick Reference
- ◦ First written action of the Board
- ◦ Subscription Agreement
- ◦ By-Laws
- ◦ Shareholder control agreement with buy-sell provisions, if applicable
During initial setup with LB&S, you have access to exceptionally qualified business professionals who can assist you in assuring your business meets its compliance requirements.
Legal Book & Seal also makes managing your corporate record keeping convenient. If the IRS shows up at lunch and demands to see your company Minutes from the last shareholder meeting, all you need is an internet connection. All business information is stored securely through an encrypted interface, assuring accessibility and protection for all your important business documents.
If your business is:
- • A single shareholder corporation
- • A multi shareholder corporation
- • A single member LLC
- • A multi member LLC
- • A series LLC
AND
If you have failed to do any of the following corporate formalities:
- • Hold annual meetings of directors and shareholders or members (even if you are the only shareholder). Annually for shareholders, quarterly for Board of Directors
- Issue share certificates
- • Keep minutes of important decisions and discussions made at the annual meetings
- • Maintain separation between personal funds and the business's funds
- • Possess insurance reasonable to the risks typical for the business
- • Assess sufficient funding at the moment of incorporation, making sure there is enough money for initial operations.
- Pay dividends
- • Comply with Articles of Incorporation and other organization documents
- Keep good records verified by parties other than the company insiders
Then the courts may look at several factors in determining whether there is a reason to breach your corporate (or LLC) veil, including without limitation:
1. Inadequate capitalization
2. Failure to issue stock
3. Failure to observe corporate formalities
4. Nonpayment of dividends
5. Insolvency of the debtor corporation
6. Nonfunctioning of the other officers or directors
7. Absence of corporate records
8. Commingling of funds
9. Diversion of assets from the corporation by or to a stockholder or other person or entity to the detriment of creditors
10. Failure to maintain arm’s-length relationships among related entities; and
11. Whether, in fact, the corporation is a mere facade for the operation of the dominant stockholders.
A SOLUTION
Corporate formalities apply to your business and you should use Legal Book and Seal to check your compliance immediately. If you do not, your house and other personal assets could be at risk.
Setup for LB&S typically takes less than an hour and from that point on, your business will be guarded against attempts to pierce the corporate veil and seize your personal assets due to noncompliance. You will have a date and time stamped record, from a third party legal source, that can provide prove to a Court (with an affidavit from LB&S if required), that you have recorded the corporate formalaties, documented and secured the records in the LB&S application and you will purport to the court that your legal books & records are in order and in complience with state law. This will go a long way to assisting you to prove that your company has worked in good faith to meet its requirements to protect their corporate veil.
Like insuring your business against fire, flood, theft, and other disastrous incidents, Legal Book and Seal can offer your business peace of mind against attempts to pierce the corporate veil and its a good business decision.
If you are absolutely certain your business adheres to all corporate formalities and your personal assets are not at risk, LB&S can still help you by digitizing and managing all business documentation for the future. As laws and regulations change, LB&S is updated to help you stay in compliance with your states business formalities requirements.
Pricing
Access to the protection of Legal Book & Seal, is just $249.95 per year, or $24.95 per month with a monthly credit card payment plan.
As soon as you sign up for LB&S, you can have peace of mind that your home and other personal assets are better protected against seizure by the courts or IRS for corporate formality infractions. The sooner you get protected, the sooner you can get back to running your business without fear.
If you have all your documentation in order, getting set up will take about 45 minutes. If you require assistance from one of our professionals in finding or entering the records necessary for compliance, please call us at 847-934-0604 today.
testimonials
I have been using Legal Book & Seal for over a year now to keep track of my corporate and LLC clients. I have been very satisfied with the application to assist me with a centralized place to store the Company’s shareholder information, stock ownership information and it even does the math for me on stock percentages. I also LOVE the archive feature for storing my client company’s important documents where I know exactly where they are and can access them online anytime. I give this application a big thumbs UP!
-Michael, from Chicago, Illinois.
Our company has been using Legal Book & Seal for about six months now and it has simplified my work with shareholders and my Board. We keep all our information on our shareholder’s and the shares each one owns in the app. We also store our “important” company documents in the app’s archive, because it’s fully encrypted and safe and my officers, who live in different states, to add, update and access the archive from their office, without having to go through me to find the data and send it to them. We are very happy with the app.
-Shari, from Seattle, Washington.
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